a.
The
committee also agrees to informal, unofficial comments that are communicated
to the candidate in writing.
b.
These informal letters are written by the committee member who drafts the
evaluation narrative and are approved by the entire committee.
c.
The informal comments deal with the format and organization of the file
rather than with the evaluation of the applicant's performance in primary
duties, scholarly/professional activities,
and university/community
service.
d.
The letter is given to the candidate by the Chair, signed by the
candidate, and returned to the DPC.
e.
The letter is not included in the “Summary Evaluation” and not
forwarded with the application folders.
g. Once the committee verifes that the candidate has seen the letter, the PDC chair destroys the letter.